Dentists must renew their certificate of registration (licence) with the College each year to continue practising dentistry in Ontario. If you do not renew, your licence will be suspended for non-payment of fees.
How do I renew?
- Log into the member resource centre.
- Complete the renewal questionnaire.
- Complete the Health Professions Database (HPDB) questionnaire.
- Pay your annual fee.
- If you require a password or have forgotten it, click "Forgot Password" on the login page. You will be emailed a new temporary password.
What is the deadline for completing my online renewal?
December 15. Late fees apply if payment is received after that date.
What is the annual fee?
- $2,435 – on or before December 15
- $2,935 – Fee + $500 late penalty for payments processed after December 15
What if I am not renewing?
If you are not renewing your licence to practice, submit a completed resignation form before December 15 to avoid suspension for non-payment of fees. The resignation form is available in the member resource centre.
What happens if I do not renew?
If you do not pay the fees and complete the renewal process by January 31, 2020:
- You will be suspended for non-payment of fees. See our suspension guidelines.
- You must then submit an application and meet the requirements for reinstatement in order to resume practising.
- If you are ineligible for reinstatement, this does not prohibit you from applying for a new license to practise from the College.
- Applications are subject to legislative requirements and the College’s standard processing time.
Practising without a licence
- Practising while your licence is suspended or revoked is illegal and a serious offence.
- If your licence is suspended or revoked you are prohibited from practising dentistry in Ontario.
Completing the Renewal Questionnaire
Every year as part of your annual renewal, you are required by law to provide the College with specific information. The renewal questionnaire is comprised of mandatory and optional questions. Visit our website for more information about the annual renewal process.
What’s new this year?
All dentists are required to complete the Health Professions Database questionnaire as part of the College's renewal process. This mandatory questionnaire from the Ministry of Health provides the government with a snapshot of Ontario's regulated healthcare workforce to inform health human resources planning.
Learn more about this mandatory questionnaire.
Mandatory Reporting Obligations
Mandatory reporting obligations in the legislation require you to answer questions about:
- Charges related to any offence
- Conditions of release (bail conditions or restrictions) following a charge for any offence or subsequent to a finding of guilt and pending appeal
- Other professional licences/registration
You are also legally required to answer:
- Whether you have findings of guilt related to any offence in any jurisdiction
- Whether a Court/Judge made a finding of professional negligence or malpractice against you
- Whether you have been the subject of an investigation or the subject of a proceeding for professional misconduct, incompetence or incapacity relating to another profession in Ontario or any profession in any other jurisdiction.
- Whether you have a finding of professional misconduct, incompetence, or incapacity relating to another profession in Ontario or any profession in any other jurisdiction.
What is an “Offence”?
The legislation does not specify. All offences should be reported to the College.
Do I need to report again if I previously reported some of this information to the College?
If you have already reported this information to the College and there are no changes to it, you are not required to report it again. However, if any of the above circumstances arise in the future, or there are changes to information you previously reported, you are legally obliged to report this information to the College in writing as soon as is reasonably possible.
What if I fail to report?
Failure to report information to the College in a timely manner may result in regulatory consequences.
What will be made public?
We are required by law to make information available to the public on our Register about:
- Findings of guilt under the Criminal Code (Canada) or the Controlled Drugs and Substances Act (Canada).
- Findings of guilt for offences other than those under the Criminal Code (Canada) or the Controlled Drugs and Substances Act (Canada) if the Registrar believes this would be in the public interest.
- Outstanding charges under the Criminal Code (Canada) or the Controlled Drugs and Substances Act (Canada).
- Currently existing conditions of release following a charge under the Criminal Code (Canada) or the Controlled Drugs and Substances Act (Canada) and conditions of release subsequent to a finding of guilt. The College must also make information available about any variations to those conditions, if applicable.
- A licence or registration to practise another profession in Ontario or any profession in any other jurisdiction
- Disciplinary findings and findings of professional misconduct or incompetence made by a regulatory or licensing authority in any jurisdiction.
The Government has made exceptions where a member has received a record suspension from the Parole Board of Canada, a pardon, or the conviction has been overturned on appeal. This information should be noted when a report is submitted to the College.
The Registrar also has discretion not to post information that he believes is obsolete and/or no longer relevant to a member’s ability to practice. If information about you is posted on the register that you believe is obsolete or no longer relevant, you may make application for the Registrar to consider removing the information. The application form is available on the Member Resource Centre and a fee applies.
Which questions are optional?
The final three questions relate to IPAC in your office. These questions are optional but the College asks that you answer them as part of our efforts to better monitor IPAC practices.
Amalgam waste disposal
The Ministry of Health and the Ministry of the Environment requires that we report compliance with the Amalgam Waste Regulation every year. You must confirm that your amalgam waste separator meets or exceeds ISO standards.
Compliance with the QA program
You must self-declare whether you are in compliance with the Quality Assurance Program requirements.