Royal College of
Dental Surgeons of Ontario
Contact Us RCDSO Member Login

Facility Inspections

The College must inspect all dental offices that apply for/hold a facility permit to ensure that the facility is in compliance with the College’s Standard of Practice.

Checklists of required equipment and emergency drugs are available for each level of sedation along with sample sedation records.

Checklists for inspection

Deficiencies noted during the inspection are posted on the Register. Deficiencies are removed from the Register once the College receives appropriate documentation indicating the deficiencies have been corrected.

Inspection Review Forms and Chart Review Forms

Inspectors use these forms when reviewing your facility and charts. Offices should self-audit before an inspection to determine if they are in compliance with the Standard.

Inspection review forms

Record review forms

Sample Sedation/GA Records

The College has created sample sedation records which contain all required documentation.

If you provide minimal sedation, it is strongly recommended that your documentation is consistent with the Sample Oral Moderate Sedation Record.

Drug Register

Dentists must maintain a drug register to record and account for all narcotics, controlled drugs and targeted substances that are kept on-site. Keep it in a secure area in the office, preferably with the drugs, and reconcile it on a routine basis, depending on the nature of the practice and reasonable clinical judgement.

Whenever drugs in the above-mentioned classes are used or dispensed, a record containing the name of the patient, the quantity used or dispensed, and the date should be entered in the register for each drug. Each entry should be initialed or attributable to the person who made the entry. Record this same information in the patient record, along with any instructions for use.

Questions about the inspection process or training/qualifications?

Dr. David Harper

Manager, Facility Inspection Program