Last updated: July 2023
The following provides guidance to Ontario dentists for the acceptable use of Teledentistry.
The College is in the process of developing an updated Standard on Teledentistry, which is currently open for public consultation.
Until this Standard is finalized, the following document will serve as interim guidance, and will replace the previous COVID-19: Guidance for the Use of Teledentistry.
What is teledentistry?
Teledentistry is the provision of patient dental care at a distance, using information and communication technologies (e.g., “virtual visits”).
Teledentistry can be provided in a number of ways, including, as examples:
- Live video (synchronous): Live, two-way interaction between a person (patient, caregiver or provider) and a provider using audiovisual telecommunications technology.
- Store-and-forward (asynchronous): Transmission of recorded health information (e.g., radiographs, photographs, video, digital impressions and photomicrographs of patients) through a secure electronic communications system to a practitioner, who uses the information to evaluate a patient’s condition or render a service outside of a real-time or live interaction.
- Remote patient monitoring (RPM): Personal health and medical data collection from an individual in one location via electronic communication technologies, which is transmitted to a provider (sometimes via a data processing service) in a different location for use in care and related support of care.
- Mobile health (mHealth): Health care and public health practice and education supported by mobile communication devices, such as cell phones, tablet computers and personal digital assistants (PDA).
The following principle forms the foundation for the guidance contained in this document:
- The practice of teledentistry is the practice of dentistry: all Standards of Practice, legal requirements, and professional obligations that apply to in-person dental care also apply to dental care provided via teledentistry.
When can teledentistry be used?
Teledentistry must only be used:
- by Ontario dentists (dentists are not required to be physically present in Ontario);
- to treat Ontario patients ; and
- to assist with the provision of care in accordance with the requirements set out in this document.
Requirements for using Teledentistry
The practice of teledentistry is the practice of dentistry.
Ontario dentists who practise teledentistry must continue to meet existing Standards of Practice and the professional, legal and ethical obligations that apply to dental care that is provided in person.
When practising via teledentistry, Ontario dentists must:
- Use their professional judgment to determine whether teledentistry is appropriate and will enable them to meet all applicable Standards of Practice, legal requirements, and professional obligations.
- Identify the resources (e.g. information and communication technology, equipment, support staff, etc.) that are required to provide teledentistry, and only proceed if those resources are available and can be used effectively in each case.
- Consider each patient’s existing health status, specific health-care needs, and specific circumstances, and only use teledentistry if the risks do not outweigh the potential benefits and it is in the patient’s best interest to do so.
- Confirm the identity of the patient and provide the patient with proof of their identity and licensure status (if assessing a new patient). The College recommends that where possible, dentists use teledentistry to assess and triage existing patients.
- Obtain an appropriate medical history, verbal history of the patient’s condition and confirm the nature of the emergency before recommending next steps, which may include, among other things:
- advice and appropriate pharmacotherapy (if indicated);
- asking the patient to visit the practice for an in-person clinical examination or treatment appointment;
- facilitating a patient referral to another dentist for care needs;
- facilitating a patient referral to allied health care providers for care needs that are outside the scope of dentistry, or;
- facilitating a patient referral to hospital for extreme emergency cases that cannot be managed in the dental office, including loss of life and limb.
- using technology that has privacy and security settings in accordance with the Personal Health Information Protection Act, 2004. At minimum, technology must have controls to ensure only the intended patient has access to the appointment and where personal health information is stored and/or transmitted, strong encryption must be used. If unsure, dentists can confirm with the service provider that the technology meets Ontario privacy requirements.
- conducting the teledentistry appointment in a private environment that will ensure patient information is not overheard or seen by other individuals; and
- confirming with the patient that they are in a private setting and that the technology they are using is secure.
- Dentists who do not offer teledentistry must continue to meet their ongoing professional obligation to respond to inquiries and not abandon patients. This would include, at a minimum, a secure telephone line with a confidential voicemail message option and/or a secure and private professional email account. With either option, patient messages must be checked regularly and replied to in a timely manner.