All health profession corporation certificates of authorization expire on August 31 of each year, regardless of the initial date of issuance, and need to be renewed annually.
Frequently asked questions
Who needs to renew an HPC Certificate?
RCDSO members who hold a Certificate of Authorization for a Health Profession Corporation (HPC)
When do I need to renew?
The deadline to renew your HPC is August 31. This deadline applies to all HPCs, regardless of when your certificate was issued.
How much does it costs to renew my certificate?
If paid before 5pm on August 2, 2022: $175
If paid after 5pm August 2, 2022: $200
What if I do not renew my certificate by the deadline?
NEW THIS YEAR: If you do not renew your certificate by August 31, your certificate will be revoked effective September 1, for failure to renew.
All HPCs will be provided with notice of proposed revocation at least 60 days in advance of the deadline.
What will I need before I start my HPC renewal?
Electronic copy of your uncertified Corporate Profile Report (Certificate of Status will not be accepted):
- Must be current-dated (valid for 30 days from date produced and is typically 7+ pages in length)
- PDF format (8 MB maximum)
- Service providers under contract with the Ministry of Government Services Ontario:
How do I renew my HPC?
You can renew your HPC for 2022 by logging into the RCDSO Portal using your e-mail address and password.
Complete the renewal process by selecting “My HPCs” under your name in the top right in the MRC navigation menu. Then click your blue HPC account number (you will need to complete the renewal steps for each HPC listed in your profile.) and on the left click “HPC Renewal”.
My login credentials are not working. What can I do?
If it says ‘A user with this specified ID already exists’ it means the account has already been created. If you do not remember your password, follow the ‘Forgot Password’ option.
I forgot my password. What can I do?
Staff do not have access to members’ passwords. If you do not remember your password, try logging in using your current e-mail address.
- If it says ‘A user with this specified ID already exists’ click on ‘Forgot your Password’ to reset your password
- If it says ‘We Can’t Seem to Find your Account’ then you are either using an incorrect login e-mail or you have not yet created a portal account. Contact firstname.lastname@example.org to request an invitation email to create an account.
I want to log in using a new e-mail address.
To update your login e-mail address, select the “Change Email and Sign In” option under your profile in the RCDSO Portal.
I tried to reset my password but never received the verification code.
It may take up to 24 hours for the e-mail to arrive at your inbox. If the verification e-mail is not in your inbox, check your junk/spam folder. If the e-mail is not in your inbox or junk/spam folder, follow the Forgot Password instructions once more and make sure to use the most recent invitation e-mail.
I got the verification code via email but it is not working
If you have clicked on Forgot Password more than one you must only use the most recent email. For example, if you tried to reset the password 3 times, three different codes will have been emailed. Only the most recent code will work.
It will not let me pay
Members must complete all steps before proceeding to payment:
- File Upload
- Renewal Declaration
Please also verify the information under “Stakeholders and Practice Location” to ensure that it is up to date. If you wish to add or remove a voting dentist shareholder, email email@example.com as further documentation is required.
How can I get my annual certificate or receipt mailed to me?
Certificates and receipts are available through the RCDSO Portal. The College no longer mails certificates or receipts.
To access the certificate, log into your Member Portal and click your name in the top right-hand corner for the menu. Then click on My HPC, Click on the Account Number in Blue, and “My HPC Receipts” / “HPC Certificates”.
Is the payment site secure? I got a pop-up that says the site is not secure
Browsers sometimes have messaging that pops-up saying the site is not secure. This is because the browser has never seen the site before. We can assure you that it is in fact a secure payment site through Chase.
How do I know if my renewal is complete? I do not know if my credit card went through
You will receive a transaction confirmation e-mail once your payment has gone through. This transaction email will also indicate if your transaction was unsuccessful, so read it carefully.
Once payment has been processed, allow 5-10 business days for RCDSO staff to process your renewal. You will receive an email to confirm that your renewal has been completed successfully once processed.
If there are any issues with your renewal, you will be notified by staff.
I used the wrong credit card to pay for my renewal. Can I get a refund?
Unfortunately, we cannot accommodate such requests.
Can I pay by cheque?
Yes. However, we strongly encourage you to pay for your renewal online. Staff continue to work remotely withe limited access to the office and we may not be able to confirm receipt of your cheque for several weeks. Credit card payment online remains the most efficient way to pay your renewal fee. Where the payment of a cheque does not go through, an NSF fee will apply
What should I do if I do not want to renew my HPC?
You may select and complete “My HPC Cancellation” through “My HPCs” option on the portal. Once your certificate of authorization has been cancelled, you will receive an email confirmation. The Public Register will be reflected accordingly with a status: “Cancelled at Corporation's Request”
Why do I need to submit a cancellation notice? Can I just let my HPC lapse?
If a member does not renew the HPC by August 31, then that certificate would be revoked effective September 1st. The revocation would be displayed on their Public Register profile.
What happens if my HPC is revoked for non-renewal compliance?
Once your HPC is revoked, you no longer have a valid certificate of authorization and unable to use it to bill for services and fees through your corporation. You are unable to renew a revoked certificate.
If your certificate is revoked and you would like to obtain a new certificate of authorization, you will have to re-apply. The fee associated with a new application is $750. In addition, an application form and all of the supporting documentation must be submitted to the College to firstname.lastname@example.org
Application processing times for a new certificate of authorization can range 4-6 weeks.
What if my HPC has undergone an amalgamation?
If your HPC amalgamated at any point during the year, including during the renewal period, the newly amalgamated HPC requires a new Certificate of Authorization.
Your predecessor HPC ceases to exist. Do not renew your predecessor HPC even if it has the same name.
You must submit an application for a new Certificate of Authorization before your newly amalgamated HPC can be renewed. We recommend you submit an application as soon as possible as processing times during the renewal period can be longer. For information on submitting an application for an amalgamated HPC click HERE.