Sedation and Anesthesia Renewal Guide

The College’s sedation and anesthesia facility permit and member authorization renewal process is now online. Renewing or canceling is as easy as visiting the RCDSO website, logging into the RCDSO Portal, and completing an online renewal application form.   

Here are some tips to help you through the online renewal process.

For more information, contact sedation@rcdso.org. 

What will I need before I start my renewal application? 

  • Access to a desktop or laptop computer with internet connection. Mobile devices (smartphones, tablets) are not compatible. 
  • Your email address on file with the College. 
  • Your RCDSO Member Resource Centre (MRC) password. 
  • Credit card payment information (Visa, Mastercard, American Express). 

Step 1: Login to Member Resource Centre 

  1. Click RCDSO Portal Login (top right-hand corner) on the homepage or any page on the RCDSO website.  

Step 2: Access your renewals 

You should now be logged in to your member profile. 

  • Click your name on the top right-hand corner, then click “My Renewals” 
  • Both Facility and Authorization Renewals will be available, if applicable to you:  

  • Select the Authorization or Facility Permit you would like to renew by clicking the link in the table to begin the renewal application.

Step 3: Complete the renewal forms 

Member Authorization Renewal Form 

What do I need to renew my Member Authorization? 

  • The Facility Permit number (preferred) or address of each facility where you have administered sedation in the past 12 months. 
  • The highest modality of sedation you have administered in the past 12 months at each of these facilities. 

Tips for filling out the form: 

  • To add a practice: click “Add New”, then click the magnifying glass to search for a facility. Ensure the facility you desire has a checkmark indicated and click “Select”, then indicate the highest modality of sedation administered at this location. Repeat steps for additional offices as necessary. 
    • Note: You can search by the Facility Permit number, facility address, postal code or Practice Name (if the Practice Name has been registered with the College). We recommend search by the Facility Permit number.  
    • To generate results, address searches must be formatted as follows:  
      • Search “123 Example St #100”, NOT “123 Example Street Suite 100” or “100-123 Example Street” 

      If you need to edit an entry or if you made a mistake, click the down arrow on the right of the entry to edit or remove it 

      • To complete the attestation: Ensure you read the attestation at the end of your renewal form and confirm doing so.  
      • Once you submit your form and fee, a confirmation message will display. If you submitted your renewal fee by credit card, enter your email address in the “Email” field to receive a transaction receipt. 

        Facility Permit Renewal Form 

        What information do I need to renew my Facility Permit? 

        • A list of the practitioners who administered sedation at the selected dental office in the past 12 months. 
        • The highest modality of sedation that each practitioner administered at this dental facility in the past 12 months. 

        Tips for filling out the form: 

        • To add a practitioner: click “Add New”, then click the magnifying glass to search for a dentist/physician. Ensure the practitioner has a checkmark indicated and click “Select”, then indicate the highest modality of sedation administered at this location. Repeat steps for additional practitioners as necessary. 
          • Note: you can search by name, or 5-6-digit registration number (without the “06”).  
          • Note: to generate results, name searches must be formatted as “Last name, First name” 
          • DO NOT list dentists who only administer minimal sedation.
        • If you need to edit an entry or if you made a mistake, click the down arrow on the right of the entry to edit or remove it. 
        • If you have multiple facilities to renew you must complete each renewal submission separately. Click the Facility Name, highlighted in blue. Then select “Facility Permit Renewal” from the left. 
        • Note: If you have a CT AND Sedation Permit, ensure you click on the Sedation Permit (SA Facility Permit). 
        • To complete the attestation: Ensure you read the attestation at the end of the renewal form and confirm doing so.  
        • Once you submit your form and fee, a confirmation message will display. If you submitted your renewal fee by credit card, enter your email address in the “Email” field to receive a transaction receipt. 

        Receipts, facility permit and member authorization certificates 

        Your receipt, facility permit, and/or member authorization certificate will be available in the RCDSO Portal 24-48 hours after the College has received your renewal. 

        • RCDSO receipt – Available for download 24-48 hours after completion under “My Receipts”. 
        • Minimal Sedation Authorization Certificate – Available for download 24-48 hours after completion of renewal. Click “Minimal Sedation”, select the authorization you wish to download, and click “Minimal Sedation Certificate”. 
        • Member authorization certificate – Available for download 24-48 hours after completion of renewal. Click “My Authorizations”, select the authorization you wish to download, and click “Authorization Certificates”. 
        • Facility permit certificate – Available for download 24-48 hours after completion of renewal. Click “My Facility Permits”, select the permit you wish to download, and click “Facility Permit Certificates” 
        • If after 72 hours your certificate is not available, please contact us at sedation@rcdso.org.