Sedation and Anesthesia Renewal Guide

• Access to a desktop or laptop computer with internet connection. Mobile devices (smartphones, tablets) are not compatible.
• Apple products are not recommended as Safari is not compatible with our systems. Microsoft Edge or Google Chrome are supported.  
• Your email address on file with the College. 
• Your RCDSO Member Resource Centre (MRC) password. 
• Credit card payment information (Visa, Mastercard, American Express). 

Click RCDSO Portal Login (top right-hand corner) on the homepage or any page on the RCDSO website.  

You should now be logged in to your member profile. 

• Click your name on the top right-hand corner, then click “My Renewals” 
• Both sedation authorization and facility permit renewals will be available, if applicable to you.
• You must complete each renewal separately. This includes providing separate payment for each permit. It does not matter which one you complete first.
• Select the sedation authorization or sedation facility permit you would like to renew by clicking the link in the table. This will take you to the renewal application. You must fully complete each renewal application.

What do I need to renew my authorization? 

• You will need to know the facility permit number (preferred) or address of each facility where you have administered sedation in the past 12 months. 
  • The facility permit number is on the facility permit certificate and can also be located through the College’s Facility Permit Search.
• You will need to know the highest level/modality of sedation you administered at each of the facilities in the past 12 months. 

Tips for filling out the form: 

• To add a dental facility/practice:
  • Click “Add New”, then click the magnifying glass to search for a facility.
    • It is recommended that you search by the facility permit number because this is the most accurate way to identify the correct facility.
    • You can also search by the facility address. The full address including suite or unit number and postal code is required to get an accurate search result. To search by address, the address must be formatted as follows:  
      • Search “123 Example St #100”
      • The following formats will NOT generate accurate results: “123 Example Street Suite 100” or “100-123 Example Street” 
    • You can only search by the practice name if it has been registered with the College. If the practice name has not been registered, the facility name will appear as “unknown practice name.”

• • Ensure the facility you desire has a checkmark indicated and click “Select”, then indicate the highest modality of sedation administered at this location.

• • It is important that you select the correct dental facility. If you inadvertently select a facility that does not have a valid sedation facility permit the College may direct you to temporarily cease sedation while the matter is resolved.

• • Repeat steps for additional dental facilities where you administered sedation in the past 12 months, if applicable. 

• To edit or remove an entry:
  • • Click the down arrow on the right of the entry to edit or remove it.

• To complete the attestation and agreement to comply and cease sedation:
  • • Read the entire attestation at the end of your renewal form and confirm doing so by inputting “I Agree”.
    • Read the entire agreement and confirm your agreement by inputting “I Agree”.
    • These are binding agreements. This should not be completed by someone else on your behalf.

• Once you submit your form and fee, a confirmation message will display.

• Enter your email address to receive a copy of your transaction fee receipt by email.

What information do I need to renew my Facility Permit? 

• A list of the practitioners who administered sedation at the selected dental facility in the past 12 months. 
  • It is recommended that you also have their RCDSO registration number, which is public information available online through the College’s public register.
• The highest modality of sedation that each practitioner administered at the dental facility in the past 12 months. 

Tips for filling out the form: 

• To add a practitioner:
  • Click “Add New”, then click the magnifying glass to search for a dentist/physician.
    • Do not list dentists who only administer minimal sedation
    • Search for dentists using their 5-6-digit registration number (without the “06”). You can search by the dentist's name, but this is not recommended.
    • To search by name, the name must be formatted as “Last name, First name”.
    • Ensure the practitioner has a checkmark indicated and click “Select”, then indicate the highest modality of sedation administered at this location.
  • Repeat steps for additional practitioners if applicable. 
• To edit or remove an entry:
  • Click the down arrow on the right of the entry to edit or remove it.
• To complete the attestation and agreement to comply and cease sedation:
  • Read the entire attestation at the end of your renewal form and confirm doing so by inputting “I Agree”.
  • Read the entire agreement and confirm your agreement by inputting “I Agree”.
  • These are binding agreements. This should not be completed by someone else on your behalf.
• Once you submit your form and fee, a confirmation message will display.
• To receive a copy of your transaction fee receipt by email you can enter your email address.

• Access to a desktop or laptop computer with internet connection. Mobile devices (smartphones, tablets) are not compatible.
• Apple products are not recommended as Safari is not compatible with our systems. Microsoft Edge and Google Chrome are supported.
• Your email address on file with the College. 
• Your RCDSO Member Resource Centre (MRC) password. 
• Credit card payment information (Visa, MasterCard, American Express). 

If you completed your renewal less than 24hours before the scheduled e-blast then you may still receive a notification. However, we recommend you log in to your RCDSO Portal to confirm you submitted the renewal form.

If you have multiple sedation facility permits and/or a sedation authorization then you may be receiving a notice from the College because you did not complete all the required renewals. Log in to your RCDSO Portal to verify you completed all the sedation renewals under your profile.

A confirmation message will appear when you submit your renewal application and fee. Your receipt will also serve as confirmation that the renewal was completed.

Once renewed, your annual authorization or facility permit will be valid until March 31^st of the following year. The expiry date is on the certificate.

You can request to cancel your authorization or facility permit through the Portal or you can email sedation@rcdso.org. College staff can only process cancellation requests submitted by the dentist who holds the authorization or is the facility permit holder.

Dentists are not added to permits. The College only collects information about which dentists are administering sedation at the facility through the renewal form.

Only dentists that have administered sedation beyond minimal sedation at the facility in the preceding 12 months should be added to the renewal form. If the new dentist has not administered sedation at the facility yet then do not add them to the renewal form. 

If you would like to administer sedation in the future, you should complete the renewal application. There is a section of the online form where you must state whether you completed the mandatory number of sedation cases. The mandatory number of sedation cases is set out on page 8 of the Standard of Practice. There is an area where you can provide an explanation if you have not completed the mandatory number of sedation cases.

Starting in 2024, the first year that you do not complete the required number of sedation cases the College will send you a reminder notice. 

Starting in 2025, if you have not completed the mandatory number of sedation cases in 2 consecutive years, the College may deny your renewal application and your authorization will be cancelled.

We encourage members to use this opportunity to consider whether your practice supports you maintaining sedation authorization going forward. The minimum case counts were established to support dentists in maintaining their competency in the area of sedation. The minimal case counts operate in conjunction with the continuing education requirements to ensure dentists maintain both theoretical and clinical competency.

The Facility Inspection Program may accept renewals from dentists who’ve engaged in other activities that support continuing competency. However, those cases will be the exception, and will be assessed on a case by case basis.

You do not need to send sedation/anesthesia records to the College as part of the sedation renewal. Sedation/anesthesia records are reviewed when the dental facility is re-inspected.

The number of points you need depends on your authorized level of sedation.

You have the duration of your CE cycle to complete the required number of sedation related CE points. The minimum mandatory number of CE points is set out on page 8 of the Standard of Practice. 

Sedation CE points can be from category 1, category 2 or category 3. Category 3 includes recorded webinars and reading peer-reviewed dental journals or recent dental textbooks.

The sedation CE points must be related to your level of sedation authorization. Courses in handling medical emergencies are accepted for all levels of sedation authorization.

For questions or concerns regarding your CE points, please reach out to ce@rcdso.org. 

No. Every renewal must be completed and paid for individually.

No. Provisional authorizations have a different expiry date. Refer to your provisional authorization certificate to verify the expiry date.

Renewal forms are automatically processed upon submission. The College audits renewals and may contact you with follow-up questions after your renewal is processed.

Contact sedation@rcdso.org

All renewals must be completed online through the Portal unless you have grounds to request an accommodation. If you require an accommodation contact the College by email sedation@rcdso.org or telephone 416-934-4331.

All annual authorizations and facility permits must be renewed by March 31^st regardless of the date it was issued. The College does not pro-rate or reduce fees.