The College must inspect all dental offices that apply for/hold a facility permit to ensure that the facility is in compliance with the College’s Standard of Practice.
All facility inspections are conducted remotely via GoToMeeting or Zoom. We strongly encourage the Facility Permit Holder attend the inspection as they are more likely to be able to address potential deficiencies than clinic staff.
Deficiencies noted during the inspection are posted on the Register. The Facility Permit Holder may be directed to cease the administration of sedation at the facility until the deficiencies are addressed. Deficiencies are removed from the Register once the College receives appropriate documentation demonstrating the deficiencies have been corrected in accordance with the Standard.
How do remote inspections work?
When the College is ready to inspect your facility, a College inspector will contact you to arrange a a time for the remote video inspection. The inspector will send you a link to join the GoToMeeting/Zoom video meeting.
How to Join a Meeting
- You can use a Chrome browser to join online on your Windows, Mac, Linux or Google Chrome OS computer. No download is required with this option – you can get into a session quickly and easily, and join from almost any computer.
- Join on the go from your mobile phone or tablet using your iOS, Android or Windows Phone device. Downloading the mobile app is required with this option – you can join sessions on the go with one click, and present content using a virtual whiteboard (iPad only). Join meeting via iOS or Android.
- Join from software downloaded onto your Windows or Mac computer. Downloading the desktop app is required with this option – you can access the full suite of features and tools, and use the full Control Panel to facilitate meetings. Note that this option is available on paid subscription plans only.
Sample Sedation/GA Records
The College has created sample sedation records which contain all required documentation. It is strongly recommended you use the samples provided.
If you provide minimal sedation, it is recommended that your documentation is consistent with the Sample Oral Moderate Sedation Record.
- Sample Oral Moderate Sedation Record
- Sample Parenteral Conscious Sedation Record
- Sample Deep and General Anesthesia Record
Submitting my Sedation Records to the RCDSO
Sedation records must be submitted via email according to RCDSO criteria.
Sedation records must be submitted using an encrypted email as they contain personal health information.
Dentists must maintain a drug register to record and account for all narcotics, controlled drugs and targeted substances that are kept on-site. Keep it in a secure area in the office, preferably with the drugs, and reconcile it on a routine basis, depending on the nature of the practice and reasonable clinical judgement.
Whenever drugs in the above-mentioned classes are used or dispensed, a record containing the name of the patient, the quantity used or dispensed, and the date should be entered in the register for each drug. Each entry should be initialed or attributable to the person who made the entry. Record this same information in the patient record, along with any instructions for use.
Questions about the inspection process ?